Seven core services and ten specialist add-ons, delivered by one dedicated VA or a small managed team. Pick what slows you down — we'll match the right person to it.
The work our clients delegate most — each led by VAs trained in the tools you already use.
Executive Assistance
Win back your week with a dedicated executive assistant
Your executive assistant takes ownership of the daily logistics that quietly consume your time. From protecting your calendar to preparing briefing notes before key meetings, they work to your priorities and your time zone. Every assistant is vetted, trained and supported by a dedicated account manager.
Calendar management across time zones, including scheduling and rescheduling
Inbox triage with clear flags for what needs your attention today
Travel research and booking with organised itineraries
Meeting preparation: agendas, briefing notes and follow-up summaries
Weekly status reports on open tasks, deadlines and commitments
Tools: Google Workspace · Microsoft 365 · Calendly · Notion · Slack · Zoom · Asana
Ideal for founders, managing directors and busy professionals who spend too much time on coordination.
Automate the repetitive work and keep your team on what matters
Many routine tasks can run on their own once the right workflow is in place. Your assistant maps your processes, builds automations with tools like Zapier, Make or n8n, and documents everything so you are never dependent on a black box. Where AI helps, such as research summaries or first drafts, it is always paired with human review.
Process mapping to identify repetitive tasks worth automating
Zapier, Make or n8n workflows connecting your existing apps
AI chatbot setup for FAQs and lead capture on your website
AI-assisted research and content drafts with human review
CRM automations for lead routing, reminders and data updates
Tools: Zapier · Make · n8n · ChatGPT · HubSpot · Airtable · Google Workspace
Ideal for growing businesses that rely on manual copy-paste between tools and want cleaner, faster processes.
A professional website, built and maintained without agency overhead
Your website is often the first impression a client has of your business. A dedicated web assistant designs, builds and maintains pages on the platform that suits you, from WordPress and Webflow to Next.js. Updates happen quickly, and your account manager keeps quality and deadlines on track.
New websites or redesigns on WordPress, Webflow or Next.js
Conversion-focused landing pages for campaigns and offers
Ongoing content updates, plugin updates and backups
Basic on-page SEO, performance checks and mobile optimisation
Multilingual page structure ready for your translated content
Tools: WordPress · Webflow · Next.js · Figma · Google Analytics · Google Search Console
Ideal for SMEs that need a reliable website partner for builds, updates and landing pages on a predictable budget.
On-brand design, delivered consistently by your own designer
Consistent visuals build trust, but design requests often pile up. A dedicated graphic designer learns your brand guidelines and turns requests around reliably, from social posts to sales decks. Each piece is checked before delivery so it matches your standards.
Brand asset kits: logo variations, colour palettes and templates
Social media graphics sized for each platform
Pitch decks and presentations in PowerPoint, Keynote or Google Slides
Print materials such as flyers, brochures and business cards
Reusable Canva templates your team can edit in-house
A crowded inbox costs focus and, sometimes, opportunities. Your assistant sorts, labels and drafts responses based on rules you agree together, escalating only what truly needs you. Follow-ups are tracked so conversations keep moving.
Daily inbox triage with folders, labels and priority flags
Drafted replies in your tone for your review or direct sending
Follow-up tracking so open threads never go cold
Unsubscribing and filtering to cut recurring noise
Newsletter preparation and scheduling in your email platform
Tools: Gmail · Microsoft Outlook · Superhuman · Mailchimp · Brevo · Slack
Ideal for leaders and client-facing teams who receive high email volumes and lose time sorting them.
Reliable admin support that keeps your business running smoothly
Administrative work is essential, but it rarely needs your personal attention. A dedicated assistant takes on recurring admin with clear checklists and accuracy checks. You gain a dependable back office without adding headcount.
Accurate data entry and spreadsheet maintenance
Document preparation: templates, contract drafts and reports
Invoicing support: preparing invoices and tracking payment status
CRM upkeep with clean, de-duplicated contact records
Appointment scheduling and reminder management
Tools: Google Workspace · Microsoft 365 · Notion · HubSpot · Bexio · Dropbox
Ideal for SMEs and solo professionals who want a dependable back office without hiring locally.
A steady pipeline of qualified prospects, researched for you
Consistent prospecting is what keeps a sales pipeline healthy, yet it is often the first task to slip. Your assistant researches prospects that match your ideal customer profile, runs outreach in your voice and books qualified meetings into your calendar. Your CRM stays clean throughout.
Ideal customer profile definition and target account research
Verified prospect lists with roles, companies and contact details
LinkedIn outreach sequences written and managed in your voice
Appointment setting directly into your calendar
CRM hygiene: de-duplication, enrichment and status updates
Tools: LinkedIn Sales Navigator · Apollo · HubSpot · Pipedrive · Lemlist · Google Sheets
Ideal for B2B companies and consultants who want consistent outreach without diverting sales time.
A clear, four-step process — so you know exactly what happens and when.
01
Step 1: Discovery call
A free 30-minute call to map your tasks, tools, schedule and goals.
02
Step 2: Match with your VA
We shortlist pre-vetted VAs who fit your skills, industry and time zone.
03
Step 3: Onboarding & trial
Structured onboarding, secure access set-up and a 7-day trial on real work.
04
Step 4: Ongoing support & review
Weekly check-ins, a monthly review and continuous improvement.
Why Swiss Virtual Assistant
Swiss reliability meets Filipino hospitality
Filipino hospitality and skill, organised with Swiss reliability — what a freelance marketplace can't give you.
services under one roof
17
services under one roof
trial on every plan
7-day
trial on every plan
vetting for every VA
4-stage
vetting for every VA
of VAs sign an NDA
100%
of VAs sign an NDA
Swiss-grade quality control
Clear SOPs, weekly check-ins and a monthly quality review — precision is not optional.
Vetted & trained VAs
A multi-stage selection with skills tests and background checks, then structured onboarding.
Fluent business English
Every VA works in clear, professional English — written and spoken. Our VAs do not work in German, French or Italian.
Time-zone overlap planning
Shifted schedules that overlap your morning (CET), so work is done before you start your day.
Data security & NDAs
NDAs, role-based access, password managers and 2FA. DPA available, aligned with the nFADP.
Replacement guarantee
Not the right fit? We rematch you at no extra cost, with a proper handover.
Dedicated account manager
One point of contact who knows your business and keeps everything on track.
The numbers
Swiss quality, without Swiss overhead
An illustrative view of what a full-time assistant typically costs in Switzerland versus a dedicated VA.
Illustrative estimate
Monthly cost of a full-time assistant
Swiss in-house hireCHF 8'230
Swiss VA · Growth (130 h)CHF 2'340
What's in the in-house figure?
Gross salary, admin assistantCHF 6'200
Employer social contributions (AHV/IV/EO, ALV, BVG, UVG)CHF 930
Workspace, equipment & softwareCHF 700
Recruiting & onboarding (amortised)CHF 400
Based on typical Swiss figures for a full-time administrative assistant; your costs vary by canton, role and seniority. VA price excludes VAT where applicable. Not a quote.
Potential monthly saving
CHF 5'890
≈ 72% less than hiring locally
That's roughly CHF 70'680 a year you can reinvest in growth.
What exactly does a virtual assistant from Swiss Virtual Assistant do?
Your VA works remotely as a dedicated member of your team — managing your inbox and calendar, preparing documents, keeping your CRM clean, generating leads, building automations or producing design and web work, depending on the skill set you need. You give direction; we handle recruitment, training, quality control and HR.
Why Filipino virtual assistants?
The Philippines has one of the world's largest English-speaking professional workforces, a strong service culture and decades of experience supporting Western businesses. Combined with our Swiss management layer, you get dependable talent at a cost that makes delegation worthwhile for SMEs.
Will my VA work during Swiss business hours?
Yes, by arrangement. Manila is 6 hours ahead of Switzerland and its neighbouring countries in summer and 7 hours in winter. Most of our VAs work a shifted schedule that overlaps your morning, so tasks are done when you start your day and you can still talk live before lunch.
Do your VAs speak German?
No. All our VAs work in fluent business English only — they do not speak German, French or Italian. They are a strong fit for work that runs in English: international clients, suppliers, English-language tools and internal teams that already use English.
How do you protect my data?
Every VA signs an NDA and confidentiality agreement. We set up access with role-based permissions, password managers and two-factor authentication, never shared logins. We can sign a data processing agreement aligned with the Swiss nFADP and, where applicable, the GDPR.
How quickly can I get started?
Soon after your discovery call: we shortlist candidates, you interview your favourites, and your VA starts with a structured onboarding and a 7-day trial.
What if my VA isn't the right fit?
Tell your account manager. We'll address the issue quickly and, if needed, replace your VA at no extra cost under our replacement guarantee — with a handover so your workflows don't stall.
Is there a minimum contract?
No long-term lock-in. Plans run month to month after the 7-day trial, with 30 days' notice. You can scale hours up or down as your business changes.
Not sure where to start?
Book a free call. We'll review your week, list the tasks worth delegating and recommend the right mix of services and hours.
